Early Days Nursery Ltd – Privacy Notice
WHO WE ARE
Early Days Nursery Ltd is a childcare and early learning provider, which operates under the trading names Early Days Nursery, Doune Terrace Nursery, Melville Street Nursery and Walker Street Nursery.
DESCRIPTION OF PROCESSING
The following is a general description of the way we processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received or contact us to ask about your individual circumstances.
REASONS / PURPOSES FOR PROCESSING INFORMATION
We process personal information to enable us to provide childcare, encourage and supervise educational play, to maintain our own accounts and records, and to support and manage our staff.
Our lawful bases for processing personal information are the necessity to fulfil a contract or obligation, the requirement to take specific steps before committing to a contract or obligation, and to fulfil statutory and legal requirements.
We sometimes, with specific consent, also use personal information to demonstrate learning and development, and to promote our services.
TYPES OF INFORMATION PROCESSED
We process personal information relevant to the above reasons/purposes. This may include:
• personal details
• family details
• GP contact details
• lifestyle and social circumstances
• digital images of the child’s progress
• financial details
• education and employment details
• goods or services provided
We also process sensitive classes of information that may include:
• physical or mental health details
• racial or ethnic origin
• religious or other beliefs
• trade union membership
WHO PERSONAL INFORMATION IS PROCESSED ABOUT
We process personal information about:
• our employees
• children in our care
• authorised family members, associates and representatives of children in our care
• advisers, complainants, enquirers
• suppliers
WHO THE INFORMATION MAY BE SHARED WITH
We sometimes need to share the personal information we process with the individuals themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of Data Protection law and General Data Protection Regulations (GDPR). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
Where necessary or required we share information with:
• family, associates and representatives of the person whose personal data we are processing
• healthcare, social and welfare advisers or practitioners
• financial organisations and professional advisers
• credit reference agencies, debt collection and tracing agencies
• education departments, educators and examining bodies
• current, past or prospective employers
• employment and recruitment agencies
• schools
• local and central government
• persons making an enquiry or complaint
• suppliers
• law enforcement agencies
• service providers
CCTV AND CRIME PREVENTION
CCTV is used for maintaining the security of property and premises and for preventing and investigating crime. It may also be used to monitor staff when carrying out work duties. For these reasons the information processed may include visual images, personal appearance and behaviours. This information may be about staff, customers and clients, offenders and suspected offenders, members of the public and those inside, entering or in the immediate vicinity of the area under surveillance. Where necessary or required, this information may be shared with the data subjects themselves, employees and agents, services providers, police forces, security organisations and persons making an enquiry.
YOUR RIGHTS
You have the right to be informed about, and object to, how we process your personal information. You also have the right to access, rectify, and sometimes restrict or erase personal information held. You may also withdraw your consent at any time.
You have the right to complain to us or the data protection regulator regarding our handling of personal information.
ADDITIONAL INFORMATION
Personal information is retained for the period necessary to fulfil our contracts and obligations for which personal information is required, and to comply with statutory and legal requirements and guidelines. Personal information is not transferred internationally.
Failure to provide relevant personal information may result in our inability to enter into a contract or agreement.
Any personal information enquiries should be made in writing to Early Days Nursery Ltd, Head Office, Data Protection, 10 Walker Street, Edinburgh, EH3 7LA, or to admin@earlydaysnurseries.org.uk, or by telephoning us on 0131 226 5751.